Processing of (personal) data by the entity in charge of the online application process

Privacy policy for the application system

1. General information

This applicant system is operated by SAE Institute GmbH (Zielstattstr. 30, 81379 Munich; registered office Munich; register no. HRB 163223). SAE Institute GmbH is the data protection authority within the meaning of the German Federal Data Protection Act (BDSG new) and the EU General Data Protection Regulation (DSGVO).
Our data protection officer is at your disposal for any data protection concerns. You can contact him at the following e-mail address:
E-mail: datenschutz@sae.edu

We are providing you with this data protection declaration, which relates exclusively to the data collected as part of the online application process, in order to inform you of how we handle your personal data collected as part of the application process at SAE Institute GmbH.
By submitting your application, you agree to this privacy policy.

2. Personal data in the application process

Personal data is information about the personal or factual circumstances of an identified or identifiable natural person. This includes information such as your name, address, telephone number and date of birth, but also data about your specific career, etc., which can be assigned to a specific person with reasonable effort. Information that is not directly associated with your real identity, on the other hand, is not personal data.

3. collection and processing of personal data

Our data protection regulations are in accordance with the EU DSGVO, the BDSG (new) and the Telemedia Act (TMG).When you apply for a vacancy or send an unsolicited application via the application system on our website, you voluntarily submit personal data and information (first name, last name, e-mail address, telephone number, as well as any attachments such as CV, cover letter, etc.).This transmitted data is transferred via TLS encryption and stored in a database for which our company is responsible and which is operated by a third-party company called Personio GmbH (https://www.personio.de/). We have concluded a corresponding data protection agreement with Personio GmbH, which offers personnel administration and applicant management software and stores data exclusively on servers in Germany, in accordance with the relevant laws mentioned above. If you send a speculative application directly to SAE Institute GmbH by e-mail, the encryption depends on your e-mail service provider.
Responsible employees of our company who are involved in the application process can access the applicant data assigned to them and relevant to them in the aforementioned database in order to be able to fill vacant positions with suitable candidates.

3.1 Purpose of the processing

Personal data is collected, processed and stored exclusively for the purpose of filling the vacant position for which you have applied.

4. Storage of personal data

For rejected or withdrawn applications, your data will be deleted 90 days after the end of the application process.

5. passing on of personal data

Your personal data will only be passed on if SAE Institute GmbH is legally obliged to do so or if it is necessary in the event of misuse or clarification.

6. Security of your personal data

We as a company, any employees involved in the application process, as well as involved third party companies such as Personio GmbH, are instructed to take appropriate organisational and technical measures to protect personal data from misuse, unauthorised disclosure and loss. These measures at least meet the requirements of the BDSG (new) and the DSGVO.

7. your rights

You have the right to request information from us about your stored data in accordance with the DSGVO and BDSG (new). In addition, you have the right within the scope of the DSGVO and the BDSG (new) to demand that we correct, delete and block your personal data. You also have the right to request a copy of the data you have provided for data transfer and to object to the processing of your data. To exercise these rights, please contact us by email at datenschutz@sae.edu.You have the right to object in whole or in part to any consent given in connection with the processing of your data at any time. Please send an objection to: datenschutz@sae.edu

8. Changes to the data protection provisions for the applicant system

We reserve the right to amend this privacy policy at any time in compliance with the applicable data protection regulations. Current status is September 2023.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.